Being an owner of a pharmacy store, you would need to prepare a proper bill for the customers to keep a well-organized record of all the things. This is why a detailed pharmacy bill format is highly required for safe and accurate billing. Usually, a pharma bill includes all the necessary details such as the sale of medicines and other healthcare products.
A standard format includes pharmacy name and details such as address, contact number, GST number, bill details such as invoice number, date of issue, customer name & contact details, doctor’s name, and tax details such as CGST/SGST/IGST and total tax amount. Some bills include certain terms and conditions like “No exchange or return of medicines once sold” or “Keep medicines away from children”. Keep on reading to learn the best tips for preparing a perfect pharma bill format with customization.
Tips to Prepare a Perfect Pharmacy Bill Format
A well-structured pharmacy bill format is highly essential for maintaining accurate records ensuring compliance with legal requirements and building customer trust. Some of the key tips to prepare a perfect format for a pharma bill are:
1. Include pharmacy details clearly
- Business Name & Logo
- Address & Contact Information
- GST Number (if applicable)
- License Number (as per drug regulations)
2. Add Invoice & Customer Information
- Invoice/Bill Number (for tracking sales)
- Date of Billing
- Customer Name & Contact (if required)
- Doctor’s Name (for prescription medicines)
3. Mention Medicine & Item Details Properly
- Serial number
- Medicine name
- Batch number
- Expiry date
- Quantity
- Unit price
- Discount
- Total amount
4. Ensure GST & Tax Compliance
- Apply CGST/SGST/IGST as per government norms
- Mention tax percentage and total tax amount
5. Display Payment Information Clearly
- Total Payable Amount (with and without tax)
- Payment Mode (Cash, UPI, Card, Net Banking)
- Transaction ID (for digital payments)
6. Add Important Terms & Conditions
- No return/exchange policy (if applicable)
- Storage instructions for medicines
- Contact details for queries
7. Use Pharmacy Billing Software for Accuracy
- Automate calculations and avoid manual errors
- Generate GST-compliant bills
- Store & track customer purchase history easily
8. Provide Digital & Printed Copies
- Offer printed receipts for walk-in customers
- Provide digital invoices via SMS/Email for convenience
Apart from following the format, you must make the process easier and error-free by adopting billing software like MargBooks to make your billing process easier.
Benefits of Using MargBooks for Pharmacy Billing
1. Fast & Error-Free Billing: It helps in generating 100% accurate invoices in seconds, ensuring smooth transactions.
2. Medicine Expiry and Stock Alerts: Receive automatic alerts for expiring medicines and low stock to prevent any losses.
3. GST & Compliance Ready: Stay GST-compliant with auto-tax calculations and easy return filing.
4. Digital Payments & Online Orders: Accept UPI, and card payments, and manage online orders seamlessly.
5. Customer & Doctor-Wise Billing: Maintain records of frequent buyers and doctor prescriptions for quick repeat orders.
6. Easily Manage Multiple Stores: Handle billing, stock, and sales of multiple pharmacy branches from a single dashboard.
7. Real-Time Inventory Tracking: Keep track of medicines, batches, and stock levels to avoid overstocking or shortages.
8. Automated Purchase Management: Import purchase invoices directly from suppliers and update stock instantly.
9. WhatsApp, SMS & Email Integration: Send invoices, outstanding payment reminders, and promotions directly to customers.
10. Secure Cloud Backup & Anytime Access: Access your pharmacy data anytime, anywhere from mobile, tablet, or PC.
11. Patient Satisfaction: Efficient billing leads to faster reimbursements from insurance providers, resulting in quicker refunds for patients. This enhances the overall patient experience and silently promotes your pharmacy’s reputation.
Conclusion :-
A pharmacy bill format must be clear, professional, and legally compliant. By using reliable and professional billing software, you can simplify the process and ensure accurate record-keeping. Get customized options to make the bills as per your requirements.