Handling invoices and bills is a crucial aspect of operating a business. Whether you are a small business proprietor, freelancer, or vendor, having an organized bill book assists you in monitoring transactions, overseeing finances, and guaranteeing efficient operations. If you want to find a free method to set up a bill book online, this guide will assist you in comprehending the process gradually. Let’s start with what is a bill book.
What is a bill book?
A bill book serves as a documentation of every sale and purchase transaction, typically kept in either a physical or digital form. It contains information such as:
- Invoice Number
- Date of Transaction
- Product/Service Description
- Quantity and Price
- Buyer and Seller Details
- Taxes and Discounts
- Total Amount Payable
Traditionally, companies utilized printed bill books, but with the emergence of digital solutions, creating online bill books has become quicker, simpler, and more effective.
Benefits of Creating an Online Bill Book
Switching to an online bill book provides numerous advantages, which are listed below:
- Saves time: Quickly create invoices without the need for manual paperwork.
- Easy to access: Manage and view bills at any time and from any location.
- Better Organization: Keep all records in one place for easy tracking.
- GST Compliance: Auto-calculate GST and generate tax-ready invoices.
- Environmentally Friendly: Go paperless and reduce waste.
How to Create a Bill Book Online for Free?
It only takes a few easy steps to create a bill book online. To get started, you can utilize spreadsheet templates, online invoice generators, or free billing software.
1. Make Use of Free Online Invoice Generators
You may make and download invoices instantaneously using several free online tools, some of which are well-liked by the customers. But all these free invoice generators have their limitations and they do not provide you the facility of generating invoices more than once or twice for free. Thus, a professional and budget-friendly online invoice generator is a better option in comparison to the free ones like MargBooks.
2. Steps to Create a Bill Using Online Generators
- Visit the site of your chosen invoice creator.
- Choose an invoice design and modify it.
- Include business information (name, logo, contact info).
- Fill in customer information and product/service details.
- Implement taxes, discounts, and extra fees (if applicable).
- Save or send the invoice to your client.
3. Use Google Sheets or Excel for a Free Bill Book
If you like to keep thorough records, you can set up a bill book in Google Sheets or Excel at no cost.
Steps to Set Up a Bill Book in Google Sheets:
- Open Google Sheets and start a new spreadsheet.
- Title the columns with information such as Date, Invoice Number, Customer Name, Product Details, Amount, Tax, Total, and Payment Status.
- Utilize formulas to automatically calculate totals and taxes.
- Store the file in Google Drive for convenient access and sharing.
- Refresh the sheet consistently to monitor all transactions.
4. Use Free Billing Software
Numerous cloud-based billing software options provide complimentary versions for small enterprises. These applications facilitate automatic bill book generation and assist with managing inventory. MargBooks provides free GST invoicing and inventory management.
Steps to Create a Bill in Free Billing Software:
- Sign up for an account on the application’s website or platform.
- Select an invoice template and modify it.
- Input transaction information and client details.
- Include tax information if necessary.
- Download, print, or email the invoice immediately.
Things to Consider When Choosing an Online Bill Book Tool
- Select a tool that is easy to use and straightforward.
- Make sure it enables the addition of your business logo and branding.
- Choose a tool that offers cloud backup for the security of data.
- If you handle GST, choose GST-compliant software.
- Perfect for those who operate from both desktop and mobile.
Conclusion:-
It’s now simpler than ever to create a bill book online for free. Whether you use billing software, Google Sheets, or a free invoice generator like MargBooks, keeping accurate transaction records promotes improved financial management and business expansion. Try MargBooks for simple tracking if you’re just getting started, or free invoicing software for automated billing. Select the approach that best fits your company’s requirements and then begin effectively handling your payments right now!